Stringspace String Quartet & Jazz Band Booking Agency

EXTRA STRINGS BOOKING INFORMATION

What is a String Quartet?

• A String Quartet is made up of 4 string instruments: 2 violins, 1 viola & 1 cello. It has rich harmonies and a beautiful effect.
• A String Trio is 3 instruments: 2 violins & 1 cello; OR violin, viola, and cello. This is a good option if there is restricted space. Please note most of our String Quartet songs can also be performed by String Trio.
• A String Duo is 1 violin & 1 cello. Our violinist usually performs the melody and cellist accompanies. All 3 of the above options are popular for weddings, parties and corporate events.

Inclement weather:

• If it rains, an alternate location for the event is required. Please note that the alternate backup inclement weather location must be organised within the same booking time and general area.
• In cold conditions a heat lamp is much appreciated.

Booking Time:

• We always recommend booking for the maximum time you think you may require.
• 1.25 – 1.5 hours is highly recommended for wedding bookings. 1 hour can potentially also be fine if you’re expecting a fast ceremony and know you’ll be starting on time. We generally recommend 1.25 – 1.5 hours.

Complimentary set-up time:

• Our string musicians arrive approx. 20 minutes prior to a booking, they aim to be set and ready 10 minutes prior to the start time. They will then start performing at the start of your booking time.

Special Requests:

• Songs chosen from our main String Quartet repertoire page are included as part of your booking and have no extra charge.
• Songs from our extra “String Quartet Special Request Private Library page” have additional fees. Please email to check the prices and availability of these songs.
• Songs not already listed on our website can potentially be arranged for an additional fee (time permitting).
• We do not sell or distribute our sheet music arrangements. Our arrangements are strictly for Stringspace events only.

Locations:

• Our string players can be seated in one space at the start of a booking (e.g., a ceremony) and then in another area later (e.g., canapes).
• It usually takes approx. 7-10 minutes to reset a location
• We recommend setting chairs in both places for a quicker, seamless, smooth change.

I would like to hire a string quartet when should I book:

• We take bookings up to two years in advance and recommend booking as early as you can.
• We have also created many fabulous last minute bookings.

How much space do you require:

• 1.5 x 2.5m for a string quartet. Trio 1.5 x 2m. Duo 1 x 1.5m. Solo 1.5 x 1m.

Refreshments:

• 10-minute break each hour for bookings over 1.5 hours.
• Light refreshments. e.g. mineral water if your event is for 2+ hours.
• Please provide additional refreshments for events that are 2+ hours and include over 1.5 hours travel. E.g. a small tray of canapés.
• For longer bookings of 3-hours or more please provide one meal per musician and a 20-minute meal break.

Music List Form:

• We require song lists by 30 days prior to all events.

Amplification:

• Amplification is recommended if you have over 130 guests. Wedding ceremonies and funeral services don’t usually require amplification.

Live Performance Requirements:

• 1 x 10-15 minute break each hour.
• Light refreshments. e.g. mineral water.
• For longer bookings of 3-hours or more please provide one meal per musician and a 20-minute meal break.
• 3 x 4m Jazz Quintet. Jazz Quartet 2.5 x 3m. Jazz Trio 2 x 2.5. Jazz Duo 1.5 x 2.
• Arranged parking (if possible)
• Resetting a band from one location to another can take time especially if your booking includes a full drum kit. Please consider this when planning your event.

Amplification:

• Access to a 240V electrical outlet located within 3m from band.
• An extension cord to be put in place & secured if outlets are further than 3m.
• Our band can provide their own AV for up to 250 guests. They will require access to an electrical outlet.
• Professional AV is required for events with over 250 guests.
• Your venue will usually have an AV company that is familiar with their space.
• Stringspace jazz band musicians aim to be set up & ready to soundcheck 30 minutes before your event.

Singers:

• Require professional AV for all large-scale events.
• The pro AV company will mix and blend the singer & bands sound through their mixer and PA system and control the sound and volume throughout your event.
• Some singers may require professional AV for small events.

Outdoor events:

• Shade & shelter from direct sunlight, rain and wind. This may mean finding a shaded location, e.g. shade from trees, a veranda close to the ceremony or a gazebo. A large secure umbrella or two is a popular option.
• Concrete or wooden surface for outdoor events.
• If it rains, an alternate location for the event is required. Please note that the alternate backup inclement weather location must be organised within the same booking time and general area.

Instrumentation:

• A combination of piano/keyboard, bass, drums, guitar, and saxophone. e.g, Jazz Trio could be guitar, bass, and sax OR keyboard, drums, and bass. A four-piece could be sax, guitar or keyboard, bass, and drums.
• Extra fees will apply for including a singer. Singers prices vary.

Style:

• A mix of cool contemporary jazz, popular jazz standards and Bossa Nova tunes. We can usually include a few soul classics & pop songs.
• We require song lists by 30 days prior to all events.
• Extra prices may occur if a singer/band is required to learn a new song.

Dancing:

• We recommend booking a 3-5 piece band for dancing, so that you include both drums and bass.
• We also recommend a PA system for extra volume.

Overtime:

• Overtime is calculated at $50 + GST per 10 minutes per musician. There is no charge for 5 minutes only.
• There is no guarantee that our musicians will be available for unexpected overtime.

We always recommend booking for the maximum amount of time that you may require.

Direct Deposit:

Stringspace

Westpac – Neutral Bay

BSB: 032 197 ACC: 283 767

Reference: Your Name

(If paying by direct deposit, please nominate your name as payment reference in the comment field and notify Stringspace by email).

The confirmation deposit is $330. Final payment is due 30 days prior to your event.

Credit Card: Visa, Mastercard & AMEX

• A 1.5% surcharge applies to all VISA, Mastercard & AMEX credit card payments.
• If you prefer to make your payment via credit card over the phone, please call Stringspace on 0412 582 437.

• Overtime is calculated at $50 + GST per 10 minutes per musician. There is no charge for 5 minutes only.
• Overtime is subject to musicians’ availability.

We always recommend booking for the maximum time that you may require.

Cancellation Policy:

Full payment – minus a $330 cancel fee – is refundable up to 30 days before any event.

If a cancellation occurs after this time, 50% of the total hire charge will be payable.

Cancellations within 48 hours of your event are non-refundable.

Limitation on Liability:

The liability of Stringspace for any damages arising out of any booking, and/or any performance, is limited to the total amount of any fee which would otherwise be payable for such a booking or performance.

Stringspace is covered for Public Liability by Marsh Australia for up to $20,000,000.

Stringspace details:
ABN: 174 75 3425 05
ABR: BN98051430